Disaster Plan

Flood: Disaster Plan

These are the steps to be taken if disaster occurs during work hours. If disaster occurs during “off” hours, as soon as disaster is discovered, call Emergency Maintenance (704-555-9000), Insurance Company )704-555-4325, Manager (704-555-1331). DO NOT enter worksite until professionals have cleared building.

Minor/Moderate (such as leak or pipe burst):

1. Call Emergency Maintenance. Number: 704-555-9000
2. Clear room with burst as safe for entry.
a. Ensure electricity for room has been shut off to prevent electrical hazards.
b. Turn off water supply.
c. If water has reached level of standing, do not enter the area because of potentially hidden dangers.
3. Check for injuries.
4. Contact insurance company to come assess the damage. Number: 704-555-4325
5. Clear out all materials from room with burst, even materials that have been soaked, because there might be a chance to salvage these once dry.
6. Move all important materials (books, files, computers) to off site storage facility until pipe and additional damages are repaired.
7. Restrict spread of water by damming up area/room.
8. Record damage causes to materials: Books need to be recorded to include the buyer and sales-rep involved in order to keep track of material that is still to be used and material that will require to be replaced from another source.
9. When repairing damages:
a. Ensure there is no mold growth due to sitting water.
b. Ensure there are no additional health hazards due to dirty water (such as chemicals, sewage or dangerous unseen physical elements like glass)
c. Circulate the room with fresh air and/or fans.
d. Stabilize environment/humidity levels.
i. Keep temperate low (below 65 degrees)
ii. If water is removable, mop up.
iii. Keep stabilized for at least 72 hours before re-entry and returning materials.
e. Disinfect all surface areas
f. For damaged materials:
i. For books:
1. Attempt to air dry materials.
2. Determine if damage warrants washing and freezing. Cost of salvage may outweigh the cost of getting new materials. For rare books to be sold, take all salvage initiative. Wash (to wash run books in cold running water and DAB at mud, DO NOT RUB) and freeze until books can be properly dried. DO NOT attempt to separate pages of wet books until completely dried.
3. Allow for book-binders to determine if books are salvageable enough for resale. If not, the associate sales-rep must contact the buyer and inform them more time is need to fill the order.
ii. For computers: allow to dry COMPLETELY before attempting to reboot. Damage most likely to render computer useless, but all electronic should be backed up beforehand to jump drives and private Internet storage.
iii. For book-binding leather: cut away damaged areas and keep salvageable leather away from water.

Major (natural flood, fire system response damage)
1. Call 911.
2. Meet in designated location.
a. Flood: Conference room
b. Fire: Outside in parking lot beside organization sign.
3. Await for help and clearing of building.
4. Proceed with Minor/Moderate disaster plan.